Timekeeping

Purpose

The Timekeeping Window is used to establish and maintain different timekeeping options including the Scheduling Color, Payroll Overtime Options, Grace Periods and Break Options. The Overtime Options that are configured in the Timekeeping Window are Job specific and only apply to the selected Job.

Accessing the Timekeeping Window

While in Focus Setup, select Employees > Jobs > Timekeeping.

Figure 2.25 Timekeeping Window

Figure 2.26 Timekeeping Window Fields

Field

Description

Jobs

The list of available Jobs defined in Employees > Jobs.

Scheduling

Color	The Color is used to distinguish Jobs in the Scheduling Window.
Printer Format	The format is used to print the scheduled times for the Job on the 80 column Schedule Report.

Overtime Options

Daily	The daily overtime multiplier rate, up to 999.99, for each Job. Example, if the daily overtime rate is time plus one half, 1.50 should be entered.
Double	The double overtime multiplier rate, up to 999.99, for each Job. Example, if the double overtime rate is time plus one, 2.00 should be entered.
Weekly	The weekly overtime multiplier rate, up to 999.99, for each Job. Example, if the weekly overtime rate is double that of the standard hourly rate, 2.00 should be entered.
Warning Hours	The user must receive approval to clock in if the 'Overtime Must be Approved’ Job Right is turned on and the number of hours the employee has worked during the current pay period week exceeds Overtime Warning Hours.

Shortcuts

The eight most commonly worked shifts to be entered in the Schedule. Default clock in and clock out times should be configured for each Job.

ADP External ID

The external ID must match the name of the Job in ADP or CrunchTime if the ADP Job costing option is used or if the interface is to CrunchTime.

Grace Periods

Clock In

Early	The number of minutes, up to 999, that the employee may clock in early without requiring manager approval. If this value is zero, then the early clock in grace period is not enforced. The user can clock in as early as they want without requiring manager approval.
Late	The number of minutes, up to 999, that the employee may clock in late without requiring manager approval. If this value is zero then the late clock in grace period is not enforced. The user can clock in as late as they want without requiring manager approval

Clock Out

Early	The number of minutes, up to 999, that the employee may clock out early without requiring manager approval. If this value is zero, then the early clock out grace period is not enforced. The user can clock out as early as they want without requiring manager approval.
Late	The number of minutes, up to 999, that the employee may clock out late without requiring manager approval. If this value is zero then the late clock out grace period is not enforced. The user can clock out as late as they want without requiring manager approval.

Break Options

Break 1 Minutes

Dock Pay After	The number of minutes, up to 999, after which the employee’s pay is docked. Example, if an employee is on break for 30 minutes and the Dock Pay option is set to 15 minutes, then only the first 15 minutes of the break is paid.
Required Break	The number of minutes, up to 999, that the employee must remain on break if they have been on break longer than the minimum limit.
After	The number of minutes, up to 999, after which the employee must remain on the “Required Break”.

Break 2 Minutes

Dock Pay After	The number of minutes, up to 999, after which the employee’s pay is docked. Example, if an employee is on break for 30 minutes and the dock pay option is set to 15 minutes, then only the first 15 minutes of the break is paid.
Required Break	The number of minutes, up to 999, that the employee must remain on break if they have been on break longer than the minimum limit.
After	The number of minutes, up to 999, after which the employee must remain on the “Required Break”.

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