Time Cards

Purpose

The Time Cards Window is used to add, edit or delete Clock Ins or Outs. Time Cards contain the time and date of the Clock In, time and date of the Clock Out, Job, Revenue Center, Break Times, Sales Adjustment and Charge Tip Adjustment. Time Card data may be edited or added by an employee with the Job Right ‘Time Manager - Edit Time Cards’.

Restrictions

If the employee does not have the ‘Edit Time Cards’ Job Right the Time Cards Menu option is disabled. If the user is restricted to specific Jobs then only employees that are assigned one of those Jobs appear in the list. Terminated employees do not appear in the list.

Accessing the Time Cards Window

While in Focus Setup, select Employees > Time Cards.

Figure 2.59 Time Cards Window

Figure 2.60 Time Cards Window Filters

Filter

Description

Dates

From	The start date of the Time Cards to be displayed. Clicking on the word "From" will automatically set the start date and end date to the previous pay period.
To	The end date of the Time Cards to be displayed. Clicking on the word “To” will automatically set the start date and end date to the next pay period. Note: Once the end date is entered the Tab key must be pressed to update the Time Cards List.

Job

Specify a Job to view Time Cards for the employees with the selected Job.

Status

On Clock	Only employees that are currently on the clock are included in the Employee List.
Off Clock	Only employees that are not on the clock are included in the Employee List.
Time Clock	Only employees that worked during the pay period are included in the Employee List.

Figure 2.61 Time Cards Window Fields

Fields

Description

Employees

Only the employees and Jobs allowed by Accessible Jobs appear in the Employee List.

Time Cards

The Time Cards List displays the clock in/clock out records for the period defined in Dates.

Time In

The time that the employee clocked in.

Time Out

The time that the employee clocked out.

Date In

The date that the employee clocked in.

Date Out

The date that the employee clocked out.

Job

The Job that the employee worked. The user may only choose Jobs the employee is allowed to work.

Revenue Center

The Location associated with the employee’s Job determines the Revenue Center of the Time Card. If the Job does not have a Location, the Time Card’s Revenue Center is determined by the Location associated with the Station where the user clocked in.

Break 1

On	The time that the employee started their first break.
Out	The time that the employee returned from their first break.

Break 2

On	The time that the employee started their second break.
Out	The time that the employee returned from their second break.

Declared Tips

The amount of tips that the employee declared at Clock Out.

Sales Adjust

Tipped Sales are adjusted by this amount. This field is often used to allocate banquet sales to employees that worked the banquet.

Charge Tip Adjustment

Charge Tips are adjusted by this amount. This field is often used to allocate banquet tips to employees that worked the banquet.

Total Hours

The total hours the employee worked during the pay period. Note: The current time is used to compute the hours for Time Cards when the employee is still clocked in or are on break. Breaks are deducted from the hours worked. The dock pay options are used to compute the net break time.

Adjustment Fields

User-defined fields that allow the user to record information associated with the Time Card. They also appear on the Payroll Report. The names of these fields are defined in Miscellaneous > General > Timekeeping > Adjustments.

Figure 2.62 Time Cards Window Commands

Fields	Description
Close	Closes the Time Cards Window.
Save	Saves current changes.
Add	Press Add to save the Time Card and continue adding Time Cards.
Delete	Deletes the selected Time Card.
Print	Prints a list of hours worked for the selected employee.
Cancel	Cancels changes made prior to saving.

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