Payments

Purpose

The Payments Window is used to establish and maintain up to 25 different Payments types. Each Payment may be of type: Cash, Check, Credit Card, Account, Gift Certificate, Local Account and Employee Meal.

Accessing the Payments Window

While in Focus Setup, select Order Entry > Payments.

Figure 6.31 Payments Window

Figure 6.32 Payments Window Fields

Field

Description

Name

A unique name for each Payment, up to 15 alphanumeric characters.

Image File Name

An image that represents the Payment.

Type

Cash

Cash Options

Tender Even	The amount of the cash tender is set to the balance due on the check.
Next Highest	Sets the tender amount to the Balance Due, rounded up using the Cash Options Amount field. For example, if the Cash Options Amount field is $1.00 and the Balance Due is $4.50 then the amount of the tender would be $5.00. If the Cash Options Amount field is $10 and the Balance Due is $12.50 then the amount of the tender would be $20.00.
Amount	The denomination of fixed amount cash tenders and/or the next highest denomination of cash tenders. Amount should be left blank if the Tender Even option is on.

Check

The payment amount is received as a Check.

Credit Card

Credit Card Options

Amex	An American Express credit card Payment.
Visa	A Visa credit card Payment.
MasterCard	A MasterCard credit card Payment.
Discover	A Discover credit card Payment.
Carte Blanche	A Carte Blanche credit card Payment.
Diners Club	A Diners Club credit card Payment.
Other	A credit card Payment that is not listed above. The account number range for “Other” cards cannot be verified during the payment process.
Tip Fee %	The percentage used to calculate a fee on credit card tips that must be paid to the house. The employee accountable for the Payment is responsible for the fee.

Account

An Account Payment, such as a house charge or a guest’s room account.

Gift Certificate

A Gift Certificate or Gift Card Payment.

Amount

The amount of the gift certificate that is redeemed. This option is used to redeem fixed amount paper gift certificates that allow over-tender. This option is also used for redemption of fixed amount tenders such as tokens.

Local Account

A Local Account Payment.

Employee Meal

An Employee Meal Payment.

Options

Open Cash Drawer

The cash drawer is opened when media is received (see Figure 6.32.1 for applicable Payment Types).

Require Approval

Manager approval is required for the Payment (see Figure 6.32.1 for applicable Payment Types).

Tip Required

A Tip is required for the Payment. A user can be prevented from clocking out with Missing Tips by using the Job Right ‘Clock Out with Missing Tips’ (see Figure 6.32.1 for applicable Payment Types).

Over-Tender Equal Tip

The tip amount on the tender is automatically set to the amount of the over-tender (see Figure 6.32.1 for applicable Payment Types).

Allow Over-Tender

Over-Tender is allowed for the Payment (see Figure 6.32.1 for applicable Payment Types).

Verify

Verification is required for the Payment (see Figure 6.32.1 for applicable Payment Types).

Print Check When Closed

Prints the guest check after close if the Job Right ‘Print Check when Closed (Always)’ is on (see Figure 6.32.1 for applicable Payment Types).

Alphanumeric Input

Alphanumeric Input is required for the Payment (i.e., Check payments) (see Figure 6.32.1 for applicable Payment Types).

Allow Paid In/Gift Card

The Payment can be used for a Paid In (see Figure 6.32.1 for applicable Payment Types).

Prompt for Folio

The Payment is for a PMS that requires a folio number or name (see Figure 6.32.1 for applicable Payment Types).

Post

The Payment will post to the PMS (see Figure 6.32.1 for applicable Payment Types).

Edit Tips Open Drawer

The cash drawer is opened when editing tips for this Payment (see Figure 6.32.1 for applicable Payment Types).

Field Options

Display Tip

The Tip field is displayed for the Payment (see Figure 6.32.1 for applicable Payment Types).

Require Account

An account number must be entered for the Payment (see Figure 6.32.1 for applicable Payment Types).

Require Expiration Date

An Expiration Date is required for the Payment (see Figure 6.32.1 for applicable Payment Types.).

Require Check Number

A Check Number is required for the Payment (see Figure 6.32.1 for applicable Payment Types).

Require Drivers License #

A Drivers License Number is required for the Payment (see Figure 6.32.1 for applicable Payment Types).

Require Checking Account #

A Checking Account Number is required for the Payment (see Figure 6.32.1 for applicable Payment Types).

Require ABA Routing

An ABA routing is required for the Payment (see Figure 6.32.1 for applicable Payment Types).

Require Date of Birth

A Birth Date is required for the Payment (see Figure 6.32.1 for applicable Payment Types).

Require State

A State name is required for the Payment (see Figure 6.32.1 for applicable Payment Types).

Require Gift Certificate #

A Gift Certificate number is required for the Payment (see Figure 6.32.1 for applicable Payment Types).

Voucher Options

# of Vouchers

The number of Vouchers to be printed for the Payment (see Figure 6.32.1 for applicable Payment Types).

Printer

The Printer where the voucher for the Payment will be printed (see Figure 6.32.1 for applicable Payment Types).

PMS Options

Account

The PMS account that the Payment is posted (see Figure 6.32.1 for applicable Payment Types).

Payment #

The PMS Payment number (see Figure 6.32.1 for applicable Payment Types).

Figure 6.32.1 Valid Options and Field Options for Payment Types

Options	Cash	Check	Credit Card	Account	Gift Certificate	Local Account	Employee Meal
Open Cash Drawer	•	•	•	•	•	•	•
Required Approval	•	•	•	•	•	•	•
Tip Required		•	•	•	•	•
Over-Tender Equals Tip		•	•	•	•	•
Allow Over-Tender	•	•	•	•	•	•	•
Verify			•	•	•	•
Print Check When Closed	•	•	•	•	•	•	•
Alphanumeric Input	•	•	•	•	•	•	•
Allow Paid In/Gift Card	•	•	•	•	•	•
Prompt for Folio	•	•	•	•	•	•
Post	•	•	•	•	•	•
Edit Tips Open Drawer	•	•	•	•	•	•	•
Field Options	Cash	Check	Credit Card	Account	Gift Certificate	Local Account	Employee Meal
Display Tip		•	•	•	•	•	•
Require Account		•	•	•	•	•	•
Require Expiration Date		•	•	•	•	•
Require Check Number		•		•
Require Drivers License #		•		•
Require Checking Account #		•		•
Require ABARouting		•		•
Require Date of Birth		•		•
Require State		•		•
Require Gift Certificate #				•	•

Figure 6.32.1 Payments Window Commands

Command	Description
Close	Closes the Payments Window.
Save	Saves current changes.
Cancel	Cancels changes made prior to saving.

Procedure to Establish Payments

▪ Prepare a list of Payments.

▪ Enter the name of each Payment in a separate Name text box.

▪ Select the appropriate options.

▪ Click Save.

Related Topics

Job Right – ‘Office - Payments’