Menu Items

Purpose

The Menu Items Window is used to establish and maintain the options and attributes for Menu Items and Modifiers.

Menu Names starting with spaces, symbols or numeric characters are listed first. A specific item may be accessed by typing the first few characters of the name or by using a bar code scanner.

Restrictions

Before a Menu Item can be successfully created, Screen Formats, Printer Formats, Printer Groups, Price Levels, Tare Weights, Taxes, Time Ranges and Report Groups should be established. These items can be established and maintained by clicking on their italicized labels.

Accessing the Menu Items Window

While in Focus Setup, select Menu > Menu Items.

Figure 9.7 Menu Items Window

Figure 9.8 Menu Items Window Fields

Field

Description

Menu Items

The list of Menu Items sorted by Menu Name. The number of Menu Items is displayed in parentheses above the list of Menu Items.

Menu Name

Required – The name for the Menu Item, up to 32 alphanumeric characters. The Menu Name is displayed on Canvases. Menu Name sort is case sensitive. The Menu Name may be displayed in up to three lines by including the ^ symbol to indicate a line break.

Example: T-BONE^STEAK is displayed as:

T-BONE

STEAK

Check Name

Required – The name that appears on the guest check and related reports, up to 23 alphanumeric characters.

Remote Name

Required – The name that appears on the remote check, up to 23 alphanumeric characters.

A unique name, up to 25 alphanumeric characters associated with the Menu Item. The ID may be used to order the Menu Item by using a scanner or the ID Lookup Command. The ID may be entered via a bar code scanner by selecting the field and scanning the item.

Inventory ID

A unique name, up to 25 alphanumeric characters, that may be used to interface to external inventory software.

Image

An image that represents the Menu Item.

Prices

Prices 1 – 6	Up to six Prices (maximum 9999.99) may be entered for each Menu Item. Prices may be activated by day and by time.
Sub	The price charged when using the Sub command. Note: A negative amount may be used in this field to decrease the amount of the sale.
Extra	The price charged when using the Extra command.
No	The price charged when using the No command. Note: A negative amount may be used in this field to decrease the amount of the sale.
Mod	The price charged when a modifier is ordered.
Dbl%	The percentage of the Menu Item price to charge. For example, if a Vodka is $5.00 and the modifier Double is used with a Dbl% of 1 (100%), the total amount of the drink will be $10.00. The $10.00 price is arrived at by adding the Dbl% Amount $5.00 ($5.00 x 1 [Dbl%]) to the Vodka price ($5.00).

Options

Variable Price	The user will be prompted to enter the price. The Job Right ‘Ring – Variable Price Items’ is required.
Repeat Round	The item can be reordered with the Repeat Command after the check is recalled.
Kitchen Comment	The user will be prompted for a comment that will print on the Remote Check.
Follow Item	The modifier will follow the item to the Remote Printer.
Requires Beverage	The item increments the Required Beverage Total.
Satisfies Beverage	The item decrements the Required Beverage Total.
Kitchen Price	The price will print on the Remote Check.
Out of Stock	The item will be placed out of stock and cannot be ordered.
Scale	A scale will be used to determine the weight of the item. The price is determined by multiplying the weight by the price.
Request Tare Weight	The user will be prompted for the Tare Weight.
Increment Guests	The number of guests will be incremented. The default number of guests set in Locations > Locations > Guest Options > Default # of should be set to “0” when this option is on.
Include in Item Price	The price of the modifier will be included in the item’s price on the guest check. For example, If a Vodka is ordered for $5.00 and modified with Orange Juice for $0.50, the price that will appear on the guest check will be $5.50 for Vodka. Orange Juice will not have price. If a Modifier has a price but is not set to print, the price will automatically be included in the Menu Item price on the guest check.
Countdown	The number of items in stock will be displayed on the Canvas Item. This option is used with the quantity entered in the “Count” field. The quantity will be decremented each time the Menu Item is ordered.
Guest Check	The Menu Item will print on the guest check dependent on the Locations > Locations > Guest Check > Options > Modifiers with Price option as well as the “Include in Item Price” option described above.
Fraction Quantity	The user will be prompted to enter the quantity or weight of an item.
Inventoried	The Menu Item will appear in Inventory Items and is eligible to appear on Inventory reports.
Food Stamp Eligible	The Menu Item will be eligible for Food Stamps.
Timed Rate	The Menu Item price is calculated based on an hourly rate.

Printer Group

The Printer Group for the Menu Item.

Printer Format

The Printer Format for the Menu Item. If a Printer Format is selected, it overrides the Remote Check Format.

Price Level

The user will be prompted to choose 1 of the available 6 Menu Item Prices. Price Levels are only used when ordering Menu Items, not Modifiers. When a Price Level is selected the price of any associated Modifiers default to the same Price Level as the item it modifies unless Sub, Extra, or No is selected.

Sort

A 1-2 character sort code used to sort Menu Items on Item Count reports and also on the Canvas Designer.

Examples: DO = Domestic B = Beef IM = Imported C = Chicken

Mod Unit

The number of Units (0-99) that the Modifier counts toward the Modifier Canvas Min/Max Unit requirements. For example, if a Baked Potato has a max unit of 5 Modifiers and the “Loaded” Modifier is worth 5 units, the modifier window will automatically close after the “Loaded” Modifier is ordered.

Priority

The order (1-9) that Menu Items will be printed on the remote check. Menu Items with priority 1 are printed first unless otherwise noted in Printers > Remote Check Formats > Priority Options > Prints First. Menu Items with Priority 0 are printed last. The option Printers > Remote Check Formats > Priority Printing > Sort by Priority must be on to use this feature.

Effective From, Effective To

The date range a Menu Item can be ordered. The Menu Item is always available if a date is not specified.

Count

The quantity of the Menu Item on hand, up to 9999. The Count is displayed on the Menu Item button on the Canvas. If the option “Countdown” is selected, the quantity will be decremented each time the item is ordered. At zero, the item will be automatically marked out of stock.

Cost

The cost of the item, up to $999.99, that is used to calculate the gross profit margin on the Daily and Weekly Item Count Reports. The Cost of the Menu Item will be calculated from the Recipe if the “Inventoried” option is on.

Tare Weight

The Tare Weight of the Menu Item. Note: The Scale Option must be on.

Audio File

The Audio File that plays after the Menu Item is ordered.

Cook Time

The time the item will be held until it is sent to the Remote Printer. Note: This option is primarily used with the kitchen video system.

Recipe File

The file that contains the Recipe information for the Menu Item. The Recipe may be viewed in Focus Order Entry using the Item Edit Command. The Recipe may also be printed on the Remote Check. See Printers > Remote Check Formats > Formats > Recipe. The following file types are supported: .jpg, .bmp, .avi, .rtf and .txt

Training File

The file that contains the Training information for the Menu Item. The Training File may be viewed in Focus Order Entry using the Item Edit Command. The following file types are supported: .jpg, .bmp, .avi, .rtf and .txt.

Nutrition File

The file that contains Nutrition information for the Menu Item. The Nutrition may be viewed in Focus Order Entry using the Item Edit Command. The following file types are supported: .jpg, .bmp, .avi, .rtf and .txt.

Modifier Canvas 1-8

The Canvas to be displayed when modifying a Menu Item. Up to 8 Modifier Canvases may be selected.

Min	The minimum number of Mod. Units that must be ordered from the Modifier Canvas. If a Minimum of zero is entered, the selection of modifiers is optional.
Max	The maximum number of Mod. units that may be ordered. Note: If a Maximum is entered, the Modifier Canvas will be automatically displayed according to the settings in Locations > Locations > Menus > Goto Modifiers (Forced). If both Minimum and Maximum are zero, the Modifier Canvas will not automatically be displayed.
Free	The number of modifiers that can be entered before a price is charged.

Price Times 1-6

The 6 Time Ranges associated with Prices 1-6 respectively. If no Price Times are specified then Price 1 is used. Price Times established for Menu Items override the Price Times configured for a Menu. Note: If multiple active Price Times are used and they overlap, the Price Time furthest down the list will be used.

Effective Time

The Time Range a Menu Item can be ordered. The Menu Item is always available if a Time Range is not specified.

Taxes

The Taxes applied to the Menu Item. See Locations > Locations > Taxes and Order Entry > Taxes > Order Types.

For a Tax to be applied to a check, the following Tax Options must be set: Order Entry > Taxes > Order Types. Locations > Locations > Taxes, and Menu > Menu Items > Taxes. Note: All 3 of these Options must be set before the Tax will be applied to the check.

Type

The Type of the Menu Item: Food, Bar, or Other. Totals for each type are posted to a PMS or Account and may be configured to print on the guest check.

Cncpt

A number between 0 and 9 used to represent the Concept that the Menu Item belongs. Note: This field is only displayed if using the /concept switch on the Focus shortcut icon.

Report Group

The Report Group for the Menu Item.

Meal Stage

The Meal Stage: Beverage, Appetizer, Entrée, Dessert and Other. The Meal Stage is used in conjunction with the Table Type Meal Stages.

Suggestion ID

The ID of the Menu Item that is suggested when an out of stock Menu Item is ordered. For example, if a Kendall Jackson Merlot is ordered but is out of stock, the user can be prompted to suggest a similar merlot such as Robert Mondavi.

Suggestion Text

The text displayed, up to 80 alphanumeric characters, when an out of stock Menu Item is ordered.

Dependent Item

The Dependent Item must be ordered before the Menu Item can be ordered. For example, the Menu Item “Beverage Refill” cannot be ordered unless the Dependent Item “Beverage” has been ordered first.

Figure 9.9 Menu Items Window Commands

Command	Description
Close	Closes the Menu Items Window.
Save	Saves current Menu Item.
Add	Adds a new Menu Item. The new Menu Item will use the fields from the previously selected Menu Item except for the Menu Name, Check Name, Kitchen Name, ID, and Inventory ID fields.
Delete	Deletes the selected Menu Item.
Assign	Assigns Menu Items to Automatic Canvases.
Find	Finds Menu Items based on the Menu Item Filter options.
Tools	Allows access to the additional commands Print, Quick Set, Import and Export.
Recipe	Displays the Recipe Window for a Menu Item.
Cancel	Cancels changes made prior to saving.

Procedure to Add Menu Items

§ Click the Add button to create the first Menu Item.

§ Unless this is the very first item to be created, the Add function initializes the Menu Name, Check Name, Remote Name, ID, and Inventory ID text boxes.

§ Enter the appropriate options for the Menu Item.

§ Click Save.

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